Log in and this form will be prefilled with your profile data (like email address and default department).

Please see Procedure Overview at the bottom of this form for instructions and next steps.

Required fields are shaded yellow and marked with a red asterisk.

Department and Budget Information
A confirmation will be sent to this address.
(Format: xxx-xxx-xxxxxx)
Traveler Information
Travel Details
Use Calendar icon if possible.
List each destination city and the anticipated length of stay in each location (e.g. Beijing, 9 days). CASSS will calculate appropriate per diem rates. If the department wishes to limit the total per diem advance to a particular amount, please indicate below.
$
If department wishes to limit the per diem advance to a pre-set total, please provide amount here. CASSS will complete forms to reflect this total.
Additional information or instructions to CASSS.
Attachments

You may add up to three documents.  Remember to click the "Upload" button after selecting the document.  Do not attach documents that contain sensitive data such as SSN.

Files must be less than 2 MB.
Allowed file types: txt rtf odf pdf doc docx xls xlsx.
Files must be less than 2 MB.
Allowed file types: txt rtf odf pdf doc docx xls xlsx.
Files must be less than 2 MB.
Allowed file types: txt rtf odf pdf doc docx xls xlsx.

Submission of this form serves as confirmation that pertinent approvals are on file in department.

Procedure Overview

  1. Intake form completed by unit administrative staff.  Submitter receives confirmation email, including FMRT ("RT") ticket number.  All further correspondence regarding the request occurs through RT.
  2. Shared Services completes Ariba travel advance request screens and submits for prescribed approvals.
  3. Traveler receives funds as per intake form instructions.
  4. Upon return to UW, traveler submits receipts to unit administrative staff.  Unit staff reviews receipts and submits them to Shared Services for Ariba reconciliation. Please note: Traveler cannot receive subsequent travel advances until the current advance is reconciled in Ariba.
Relevant Services: